Amazon Invoice Policy 2025: Wholesaler Guide to Staying Compliant
Amazon made major adjustments to its invoicing procedures in 2025 in an effort to improve tax compliance, fight counterfeit goods, and increase operational effectiveness. Maintaining a compliant and competitive Amazon business requires wholesalers to comprehend and adjust to these new requirements.
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Important Modifications to Amazon's Invoice Guidelines
1. Tighter Requirements for Invoice Details
Amazon now requires the following information to be included on all supplier invoices:
Complete Supplier Information:
It is necessary to include the legal business name, physical address, and contact information.
In-depth Product Details:
Exact product descriptions, SKU or UPC codes, quantities, and unit pricing must all be included on every invoice.
Reliable Invoice Information:
Dates, unique numbers, and, if applicable, a reference to the pertinent Amazon purchase order (PO) must all be included on invoices.
These improvements help Amazon's efforts to uphold marketplace integrity and authenticate products.
2. Authorization Proof for Branded Products
Amazon now demands the following for branded or trademarked goods:
Brand Authorization Letters:
The brand owner's written consent or distribution agreements must be provided by sellers.
Details of the Manufacturer and Product Origin:
Including batch numbers, origin, and factory information when available.
The goal of this measure is to eradicate gray-market and counterfeit goods.
3. Digital Compliance and Automation
Automated invoicing systems are being actively promoted by Amazon. Advantages consist of:
Improved Accuracy:
Guarantees real-time updates when changes take place and lowers manual entry errors.
Automatic Conformance:
Verifies that every invoice format complies with Amazon's policy requirements.
For operational scalability and compliance, investing in digital solutions is becoming crucial.
4. Updated VAT Treatment for Sellers in the UK
Beginning on August 1, 2024, Amazon sellers in the UK will encounter:
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20% VAT on Amazon Fees All service fees, including FBA and referral fees, will be liable to standard UK VAT.
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Local Amazon Branch Invoices issued in accordance with UK VAT regulations by Amazon EU S.à r.l. (AEU) UK branch.
In order to guarantee accurate VAT reporting, sellers must update their accounting systems appropriately.
2025 Best Practices for Wholesalers
Amazon wholesalers should do the following to remain competitive and compliant:
Work Only with Verified Suppliers: Select vendors who have a legitimate business license and a physical address that can be verified.
Maintain Digital Invoice Records: Keep all invoices for at least two years, preferably in PDF format.
Assure Product-Invoice Consistency: Your Amazon listing must precisely match the product title, SKU, UPC, and brand.
Avoid Manual Alterations: Fake or altered invoices are easily identified and may result in suspension.
Use Invoicing Software Compatible with Amazon: E-invoicing platforms guarantee compliance and reduce submission time.
Conclusion
In 2025, Amazon's changing policies place a strong emphasis on automation, authenticity, and transparency. In addition to remaining compliant, wholesalers who meet these standards will also have an advantage in the marketplace.